Vision Construction and Consulting Inc. will continue to play a lead role during the construction phase. During this period, VCC will attend to the following tasks:
- Cost Control
- Contract Administration
- Quality Control
- Change Order Control
- Job Close-Out Punch List Requisitions
During preconstruction, several purchasing task are performed:
Identify and Purchase Long Lead Items: VCC will review the schematic design documents and identify long delivery items. VCC purchasing will take all necessary action to expedite the purchase of major equipment and materials so as not to delay project construction.
Prequalify Bidders: Based upon VCC’s knowledge of the subcontractors market-placed and on the information outlined in our subcontractor prequalifies form, VCC will organize bid lists identifying qualified subcontractors in each trade and submit such lists to the Client Project Managers for review and approval.
Selection of the appropriate subcontractors is based on a number of factors including:
- Quality of workmanship
- Local availability and knowledge of work force
- Financial Capability
- Technical and Engineering expertise
- Currant Workload
Organize Bid Packages: The contract documents are subdivided by VCC into sequences of bid packages to allow construction to proceed as quickly as possible as design drawings are completed. All work is carefully analyzed to verify all material and labor arrive on the project site at the appropriate time.
Trade Requisition Prior to bidding, VCC will organize at length, a specific list of qualifications, clarifications, and operating rules for inclusion with the bid documents to all bidders. The list contributes to a more comprehensive buyout; minimizing future changes and also describes the methods and procedures that all subcontractors will follow to coordinate their work on site. This activity sometimes ignored by other contractors substantially increases effective communication between VCC and the subcontractors, prior to award thereby minimizing costly clarifications after contract awards. This procedure further enables VCC to actively pursue value-engineering alternatives.
Material and Labor Availability Analysis: VCC’s staff will review the development drawings and comment on the availability of all planned material and local labor.
VCC’s key staff will manage and supervise the construction phase activities in order to complete the project within budget, on schedule and in conformance with all contract requirements. The Project Engineer will establish and maintain a complete project file of all contractors documents, correspondence, engineering record, shop drawing, construction reports and photographs. The project engineer will administer the established standard operating procedures and the communication network to inform and coordinate the interaction of prime contractors, VCC, architect and owner and will monitor the control of all these activities by scheduling and conducting owner, architect, VCC meeting, and VCC contractor meetings.
The Project Superintendent will establish and monitor the project construction schedule and will monitor and coordinate all field construction activities including general conditions work being performed by VCC. He will schedule and conduct Subcontractor’s meetings to control the supply and utilization of manpower, materials and equipment, quality control and the enforcement of the project safety program.
The Project Accountant will establish and maintain complete and accurate accounting procedures and records. He will coordinate the preparation of monthly applications for payments of the Trade Contractors as well as for the VCC Construction and Consulting Management contract including General Conditions and will monitor the disbursement of payments by the owner to all appropriate construction parties.
VCC’s Company Safety policy and our Project Safety Program are recognized by each and every one of the locals that we operate in as a most comprehensive and effective control program. They have also led to our successful track record and reputation for conscious compliance with the Occupational Safety and Health Administration and all other Federal, State and Local Coded and Regulations.
VCC will customize the project Safety Program for the Client Project and will closely monitor all phases of construction for the Safety and Health of all project employees and for the protection of all property.
VCC’s Quality Control Program starts with the preconstruction stage and continues through the entire project. During the design period, VCC under the leadership of the Project Manager will work closely with the owner, architect, and consultants, to review design features to eliminate potential problems based on our experience.
This effort is followed by thorough review of contractor shop drawings by the project engineering staff to assure that the trade contractor’s planning conforms to the contract requirements. From this review, problems areas can be discussed with the contractors and procedures for proper fabrication and installation can be established. Following approval of the shop drawings and brochures by the project engineering staff and the architect, the superintending staff carefully reviews these items with the trade contractors so that there is a complete understanding of the installation techniques and the quality control standards.
The Project Manager oversees the inspection of shop fabrication and field installation. This responsibility is carried out by the superintendent for architectural, structural trades and for mechanical and electrical work.
Material testing should be required, whether in plant or field, is coordinated and supervised by our staff. The actual testing work is generally purchased on a subcontract basis from a local testing organization.
Field inspections. Preparation of punch lists and the expediting of the completion of work called for on such lists also are performed by the Project manager.
VCC believes that our reputation for first quality workmanship and our selection as builder for successfully finished projects attests to the capabilities of our staff to provide excellent quality control.
Organize Bid Spread Sheet: VCC will advertise, coordinate and collect bids from contractors. Upon receipt of bids, VCC will develop spreadsheets listing all bidders and the items of work being purchased in great detail. This important process insures that the true low bidder is determined for the full scope of work planned.
Negotiate Contracts: Upon completion of the spread sheet, VCC will assist the Owner in negotiating with the low bidders to obtain the best price for the services requires. The results of this process are documented to the Owner in an approval letter, listing the terms of the recommended award, the final status of the bidders, VCC estimated cost for the work being awarded, and any qualifications at variance with the contract documents.
Feedback: During the construction process, contractor performance is periodically monitored by VCC operations. These performance evaluations become part of our purchasing contractor data bank for use in the established future bid list.
An essential a management tool of any construction project is the job schedule. The accuracy and management of the job schedule determines both the pulse and vitality of the project. There are two prime objectives of the project scheduling system that apply to both preconstruction phase activities:
- To identify a method of achieving objectives through the development of a well defined realistic flow of work.
- To provide a visual means of conveying this schedule to all members of the project team as well as to monitor and update the schedule as necessary to archive agreed goals.
- Recognizing the importance of the scheduling process, VCC utilizes the following tool to determine the rate and sequence of work.
Master Schedule: VCC’s first task addressed above is to develop and document a realistic overall schedule outlining in general terms all activities from the earliest feasibility studies to final construction completion of all phases of the project. This master schedule usually dine in simple bar chart form, is a “big picture “look at the total project, and forms the basis for subsequent scheduling.
This scheduling is generated in various levels of detail utilizing the Microsoft Project scheduling programs.
Detailed Area or Trade Schedules: Detailed schedules are developed, breaking down and examining in greater detail the many events that must take place to maintain overall projects milestone. Such schedules are usually organized on a 5-day, 10- day, or 30- day basis to provide short term “look ahead” schedules for the use of job site staff. Such schedules solve unusually difficult or complex scheduling problems that inevitably occur during the development of a project.
System Test and Start-up Schedules: Working closely with the owner and building management, VCC will develop system check-out and start-up schedules on a system by system basis in accordance with the owner’s needs and cooperate such schedules with the overall master development schedule.
Cost Control: After the value of the project has been identified and accepted by the owner, VCC cost control is implemented on a CSI basis to monitor construction cost versus the approved estimate. Beginning with initial subcontract awards, the cumulative amount of committed funds is carefully monitored. From this point on, data is continuously compared to the approved estimate and updated. Data will be communicated between VCC and the owner.